Prepare

There are three presentation formats available: 5 minute talks, 10 minute talks, and performance/film. If you plan to present a digital poster, you may choose either a 5 or 10 minute talk.

You may present more than one project with a team, but only one project as an individual. You may only be a Team Lead one time.

2021 UGS Schedule will take place virtually April 8 and 9, 2021.

 

Choose a Presentation Format

Poster

Posters will not be printed for UGS 2021. When designing your digital poster please include the official UW crest beside the title or in the acknowledgements. Print logos may be downloaded from the University Marketing website.

5 and 10 Minute Talks

An individual student or a project team will give a five or ten-minute talk. You are not required to use slides, but many students choose to do so.

Film or Performance

Films or performances may be presented. Projects should be accompanied by artist’s statements or project descriptions. Contact the Undergraduate Symposium Coordinator with any questions or to make special arrangements.

Artist Talk

An individual student or a project team may present an artist talk. You will choose a 5 or 10 minute talk option.

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When do I present?

In the application you will be asked to select your first, second and third choice for presentation time. You will be notified by email of your presentation time. Students are expected to be present for their entire session time and are encouraged to engage virtually for as much of the event as possible.

Can I present two projects?

We do not allow presenting two individual projects. You may present twice if you are part of a group. You may only be listed as a Team Lead for one project.

Can a group present one project?

Yes, we encourage both individual and collaborative efforts. Please include the names of all members of your project’s team when you fill out the online application. Each project only needs one faculty mentor.

Can I present if my research will not be completed by April?

Yes. You do not need your final results in order to present. Students can present research that is still in progress.

Mentor Information

A mentor or sponsor is a UW–Madison professor or academic staff member who will advise you on your presentation. This will usually be the person who taught the class in which you originally did this work or who supervises your independent study, thesis, or project. They will help you organize your work into a project format. Your mentor or sponsor is required to sign the Mentor Approval Form. We strongly advise students to work closely with their mentors or sponsors on their projects!

Students should maintain an open and consistent line of communication with their mentors or sponsors. It is the student’s responsibility to have and upload a signed Mentor Approval Form on their application to participate in the Symposium.

A mentor may sponsor more than one student presentation.

Abstract or Artist’s Statement

Each participant or team of participants will write a paragraph describing their project. For film, performance and art submissions students may elect to include an artist’s statement instead of an abstract. View examples of abstracts from previous years.

Abstract Requirements

All abstracts must be proofread and approved by your mentor. Abstracts will be published in the online abstract book. Abstracts are limited to 125 words.

We encourage you to visit the Writing Center for classes and online materials to help you prepare your abstract. Abstract-writing workshops will be offered throughout the semester. Check their website for more information and specific dates.

General Questions

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How will I receive information and updates about the Symposium?

Communications will be sent via e-mail and posted on the Symposium website. Students should check the website for updates and watch for e-mails containing important information.

What if I need to change my scheduled time at the Symposium because of class conflicts?

Please note that the Symposium presenters may be able to be excused from a class with advance notice. Contact your professor to determine their policy. If you are aware of a conflict, please inform the Coordinator as soon as possible. Once the final schedule is set, it is no longer possible to reschedule your presentation.

How late before the Symposium can I e-mail the Coordinator?

Try to contact the Coordinator as early as possible to work through any issues. Symposium organizers are very busy the day before and day of the Symposium and will not be available for last minute troubleshooting.