Prepare

There are a number of presentation formats available. In the application you will be asked to select your first, second and third choice for presentation format. Presentation format first choices are not guaranteed.

You may present more than one project with a team, but only one project as an individual.

2020 UGS Schedule:

Session 1- 9:00-10:15am
Session 2- 10:30-11:45am
Session 3- 12:00-1:15pm
Reception and Mentor Awards – 1:30-2:30pm

 

Choose a Presentation Format

Poster

Posters printed by College Library measure 43 by 36 inches. When designing your poster please include the official UW crest beside the title or in the acknowledgements. Print logos may be downloaded from the University Marketing website.

Oral Presentation/Lightning Talk

An individual student or a project team will give a ten-minute talk (oral presentation) or a five-minute talk (lightning talk). A PC laptop, projector, and internet access will be available to display research, slides, and/or other images. Presentations must be brought to the session on a USB storage drive.

Art, Film, Digital or Project Display

Art, textiles, digital installations including film, or other tangible products may be displayed. Projects should be accompanied by artist’s statements or project descriptions. Please also consider talking about the work you are interested in presenting, in which case you would select the Talk/Artist’s Talk option within the application. Contact the Undergraduate Symposium Coordinator with any questions or to make special arrangements.

Artist Talk

An individual student or a project team will give a ten-minute talk followed by a five-minute question and answer period about their project or artwork. A PC laptop, projector, and internet access will be available to display research, artwork and/or other images. Presentations must be brought to the session on a USB storage drive.

Performance

Live performances will take place during an afternoon workshop. Performances will be limited to 10 minutes and then will be followed by a 5-minute discussion period to field questions about the creative process (15 minutes total). Basic lighting (“general wash”) and sound will be provided. In the application please be as detailed as possible when describing the performance and any special considerations we should be aware of.

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When do I present?

In the application you will be asked to select your first, second and third choice for presentation time. You will be notified in early April your assigned presentation time. Performances will take place during one or more of the sessions, depending on the number of applications and the space available. Students are expected to be present for their entire session time and are encouraged to stay for as much of the day as possible.

Can I present two projects?

Yes, but it is preferred that you present a solo project and a project as part of a group. We do not allow presenting two individual projects.

Can a group present one project?

Yes, we encourage both individual and collaborative efforts. Please include the names of all members of your project’s team when you fill out the online application. Each project only needs one faculty mentor.

Can I use my Apple laptop for presentation?

Presenters giving individual talks must use the PC laptops and projectors provided in each concurrent session room. Presentations must be brought on a USB storage drive. Presenters participating in Project Displays are welcome to use their own Apple computers.

Can I present if my research will not be completed by April?

Yes. You do not need your final results in order to present. Students can present research that is still in progress.

Mentor Information

A mentor or sponsor is a UW–Madison professor or academic staff member who will advise you on your presentation. This will usually be the person who taught the class in which you originally did this work or who supervises your independent study, thesis, or project. They will help you organize your work into a project format. Your mentor or sponsor will receive your online application submission via e-mail and will be asked to review the abstract. A link will be provided within that e-mail through which mentors or sponsors can confirm whether the project abstract is final or needs additional work. We strongly advise students to work closely with their mentors or sponsors on their projects!

Students should maintain an open and consistent line of communication with their mentors or sponsors. It is the student’s responsibility to make sure the mentor or sponsor has received and approved all the necessary materials to participate in the Symposium.

A mentor may sponsor more than one student presentation.

Abstract or Artist’s Statement

Each participant or team of participants will write a paragraph describing their project. For film, performance and art submissions students may elect to include an artist’s statement instead of an abstract. View examples of abstracts from previous years.

Abstract Requirements

All abstracts must be proofread and approved by your mentor. Abstracts will be published in the online abstract book. Abstracts are limited to 125 words.

We encourage you to visit the Writing Center for classes and online materials to help you prepare your abstract. Abstract-writing workshops will be offered throughout the semester. Check their website for more information and specific dates.

General Questions

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How will I receive information and updates about the Symposium?

Communications will be sent via e-mail and posted on the Symposium website. Students should check the website for updates and watch for e-mails containing important information.

What if I need to change or add materials to my selected list after I submit?

Please contact the Symposium coordinator as soon as possible to ensure that the materials you need are available that day. Some materials are only available in limited quantity on a first-come, first-serve basis.

What if I need to change my scheduled time at the Symposium because of class conflicts?

Please note that the Symposium presenters may be able to be excused from a class with advance notice. Contact your professor to determine his/her policy. If you are aware of a conflict, please inform the Coordinator as soon as possible. Once the final schedule is set in early April, it is no longer possible to reschedule your presentation.

How late before the Symposium can I e-mail the Coordinator?

Try to contact the Coordinator as early as possible to work through any issues. Symposium organizers are very busy the day before and day of the Symposium and will not be checking e-mail on a regular basis.

What if I can’t pick up my poster after the Symposium ends?

Any posters or displays not picked up between 3:30 and 4:30 p.m. will be discarded.